As a network or institutional manager, there are several things you can to do to effectively administer your institutional publishing program. In this chapter you’ll find resources and advice designed to help you recruit and onboard new end users, get help when you need it, help us shape the future of our product, connect your Pressbooks network to other enterprise tools, and promote accessible publishing at your institution.

Recruit and Train Users

Building a thriving Pressbooks community at your institution usually begins with effectively recruiting, training, and onboarding authors and other creators.

Activate the Terms of Service Plugin

Your enterprise Pressbooks network includes a simple terms of service plugin that, when activated, requires end users to read and accept standard platform terms of use before proceeding to create or edit content. Learn more about how to activate it for your network via the Network Integrations page (click Integrations > Network Integrations from the Network Manager dashboard).

Promotional Toolkit

The Pressbooks Promotional Toolkit provides ready-to-use materials to help you spread the word about Pressbooks with interested faculty and staff at your institution. The toolkit includes instructions for customization, making it easy to add your institution’s logo, contact information, and branding. The toolkit includes:

• Pressbooks logos and brand guidelines for use in presentations and materials
• Faculty one-pager: An accessible, customizable PDF to generate awareness about digital publishing with Pressbooks
• Pressbooks slide deck: A customizable Google Slides presentation for professional development sessions, faculty showcases, and campus events
• Book spotlight card templates: Canva templates to promote featured books and demonstrate the impact of your publishing efforts

Free Training Webinars

Pressbooks offers regular, hands-on training webinars designed for users at every skill level. These live sessions provide practical guidance on creating and publishing books, from basic setup to advanced features, and include time for live questions, helping users gain confidence and become self-sufficient more quickly. All registrants receive recordings for future reference. We typically offer sessions each month for the following topics:

1. Getting Started with Pressbooks
2. Creating Engaging Learning Materials with Pressbooks
3. Preparing your Book for Publication and Distribution

Users can view and register for upcoming sessions. Consider promoting specific webinars relevant to your institution’s current needs in your newsletters or onboarding materials.

Promote Successful Publications

You may also want to consider some of the following strategies promoting published projects from your institution:

• Share published books in your network catalog and the Pressbooks Directory to increase discoverability.
• Submit featured books during Open Education Week for broader visibility.
• Share recent publications in the Pressbooks Community Forum or at the Community Roundtable portion of our monthly Product Updates.
• Create email announcements or social media posts publicizing recent publications and share with interested list servs or online communities.

Get Help When You Need It

No matter your level of experience, Pressbooks offers multiple support channels to help you succeed in your role as a network or institutional manager.

Premium Support for Enterprise Networks

All institutions with a Pressbooks Enterprise plan receive comprehensive premium support. This includes:

• Personalized onboarding: Dedicated assistance getting your network configured and launched
• Ongoing email support: Direct access to Pressbooks’ knowledgeable support team for network and institutional managers
• Priority response times: Personal responses to questions sent via email (typically within 1-2 business days)
• Expert guidance: Assistance with all aspects of publishing books, including creating and cloning new books; creating, importing, and organizing content; user administration and permissions; theme customization and appearance; producing and formatting export files; metadata management; support for SSO and LTI integration; other premium features and integrations; feature requests and bug reporting

Guide Resources

Pressbooks maintains comprehensive guides for both end users and network and institutional managers:

• Pressbooks User Guide: includes documentation covering all aspects of book creation for authors and editors
• Pressbooks Network Manager’s Guide: includes documentation covering all aspects of managing and administering an enterprise network. You’re reading it right now.
• The Pressbooks YouTube channel: hosts curated video content including past webinars, training sessions, how-to guides, feature demonstrations and tutorials, monthly product update recordings, and more. There are several playlists geared to both regular end users and network managers, including a training video series for network managers.

Our official guide resources are regularly updated with new features and best practices.

Pressbooks Community Forum

The Pressbooks Community Forum is a public space designed for peer support, sharing, and learning. Network managers often share successful strategies, troubleshooting tips, and innovative uses of Pressbooks features in the forum.

The forum includes five categories, three of which will likely be of interest to you or your end users:

• Pressbooks Product Updates is used by Pressbooks to share important news with the community about new features, bug fixes, and upcoming webinars or events.
• Administering Pressbooks Networks is designed as a space for network and institutional managers to discuss issues with peers at other institutions
• Using Pressbooks is designed as a space for authors, editors, and end users creating content to ask and answer each other’s questions

📕 Learn more about using our forum.

Help us Build a Better Product

Your feedback and participation directly shape the future of Pressbooks. Here’s how to stay informed and contribute to product development.

Monthly Product Update Webinars

Pressbooks hosts monthly Product Update webinars where the team shares new features and capabilities, bug fixes and improvements, documentation updates, upcoming roadmap items, opportunities to participate in ongoing user research. These sessions provide early insight into upcoming changes, allow you to ask questions directly to the product team, and help you prepare your users for new features. They also typically include a ‘community roundtable’ portion where you can share news or discuss questions of interest with other Pressbooks users.

When: Typically held on the last Thursday of each month at 2pm ET via Zoom

Who should attend: Network managers, instructional designers, librarians, and anyone interested in staying current with Pressbooks development

How to participate: Check the Pressbooks Community Forum for announcements and Zoom links. Recordings are shared for those who cannot attend live.

User Research Opportunities

Pressbooks regularly conducts user research to understand how people use the platform and what improvements would be most valuable. User research ensures that Pressbooks development priorities align with real-world needs. Your participation helps create features that directly benefit your community. Opportunities include:

• One-on-one interviews about specific features or workflows
• Beta testing of new capabilities
• Feedback sessions on proposed designs
• Surveys about user needs and priorities

How to participate: Watch for invitations in the Community Forum, monthly product update webinars, and emails from your account manager.

Configure Integrations with Other Enterprise Tools

You can increase the usefulness of your Pressbooks network by integrating it with other enterprise systems, like Single Sign On (SSO) and your Learning Management System (via LTI).

SSO

Configuring Single Sign On can help simplify user management, allowing users from your institution to log in to your Pressbooks network with their existing institutional credentials. Individual institutions can configure SSO with our SAML or CAS plugins. Shared networks can configure SSO to allow multiple institutions to login with their unique credentials.

LTI

You can connect your Pressbooks network with your Learning Management System by configuring an active LTI connection. This will allow instructors to bring Pressbooks content securely into their courses, automatically provisioning students with access, even for private content. Instructors can use the LTI connection to more easily engage in open pedagogy and collaborative writing projects with their classes. An active LTI connection also allows your instructors to configure and use Pressbooks Results.

Pressbooks Results

Pressbooks Results is an LTI-based assessment helper that transforms static textbooks into interactive learning experiences by sending student scores from H5P activities directly to your LMS and making learning more visible for both instructors and students. Pressbooks Results is a standard feature for all Enterprise Network clients. On Shared Networks, it’s available to unlimited plan clients and Premium Buy-in members. An active LTI integration between your Pressbooks network and LMS is required.

Key capabilities:

• Integrates with any LMS supporting LTI (including Canvas, Blackboard, Moodle, D2L Brightspace)
• Supports multiple H5P activity types including multiple choice, fill-in-the-blanks, interactive videos, and open-ended essay responses
• Offers flexible grading schemes (first attempt, best attempt, average attempt)
• Captures open-ended response data for more nuanced assessment
• Provides detailed performance data through the Chapter Results Viewer

To learn more about using Pressbooks Results in the classroom, consult our user guide or register for one of our monthly ‘Create Engaging Learning Materials with Pressbooks’ webinars.

Help Users Publish Accurate and Accessible Content

Accessibility is at the core of effective open education. Pressbooks provides powerful tools to help your users create content that’s usable by all learners.

Content Toolkit: Accessibility and Link Checking

The Pressbooks Content Toolkit provides a suite of publishing tools that help authors save time while ensuring their content is accessible and accurate.

📕 Learn more about these tools in our User Guide.

Accessibility Assist Author Tool (powered by Editoria11y)

• Provides real-time alerts about accessibility issues while authors create or edit content
• Flags common problems including missing alt text, improper heading structure, and non-descriptive links
• Offers actionable guidance on how to fix identified issues
• Allows users to view and address flagged issues directly in the Pressbooks visual editor
• Automatically checks content as logged-in users work on pages
• Provides downloadable ‘Accessibility Reports’ that provide an overview of all unresolved issues

Accessibility Assist Scanner Tool

• Generates comprehensive accessibility reports for entire books with one click
• Makes it easier to ensure consistent accessibility improvements across all content

Link Checker

• Scans books for broken or unreachable links
• Helps maintain accurate, up-to-date course materials
• Reduces student frustration and improves resource reliability

Network Book Scanner

• Allows network and institutional managers to bulk scan books on their network for accessibility issues and/or broken links.
• Displays information about the most recent accessibility and link checker scans performed on books on the network.
• Includes links to the current Accessibility and Link Checker reports for all books, giving network and institutional managers a high-level overview of current issues for all books on the network.

If your network doesn’t have these tools enabled, contact your account manager to discuss activation.